Privacy notice for Recognised Tutor Status

Components

Manchester Metropolitan University values the relationships with all its stakeholders. This Privacy Notice explains how the University Teaching Academy collects, manages and uses your personal data at the University, why we collect and use personal information about you, what personal data is collected and held about you for sole purpose of reviewing your application for Recognised Tutor Status (your Practice Journal), our purposes and lawful bases for processing, who we share your personal data with, relevant retention periods, and how you can exercise your privacy rights.

The Manchester Metropolitan University is the Controller for the personal data you disclose to the University Teaching Academy via online forms, email, phone, and mail.

Please do read this notice to understand our practices and if you have any questions please contact us using the contact details provided below.

Who we are

Throughout this notice, “University”, “we”, “our” and “us” refer to the Manchester Metropolitan University, an exempt charity under Schedule 2 to the Charities Act 1993 (amended by the Charities Act 2011). The University is the Controller in respect of the personal data you provide as part of Mentor Me initiative. 

The University is registered as a Controller with the Information Commissioner’s Office (ICO). Our ICO registration number is Z5710637.  We manage personal data in accordance with the General Data Protection Regulation (GDPR) and the University’s Data Protection Policy. Our general enquiries, contact details, and address can be found here.

The personal data we process

We collect and process certain data about you. This includes:

  • Name, company name, email address, MMU link tutor name, signature, MMU programme teaching on, job title.
  • The information submitted within your Recognised Tutor Status Practice Journal.

Your personal data will be stored securely in the University Teaching Academy’s database.

The purposes of the processing

Your information will enable us to: 

Use of personal data

Lawful basis

To administer, assess and process your practice journal to gain MMU recognised tutor status.

We administer the Recognised Tutor Status scheme in our capacity as a public authority. This is a task carried out in the public interest and supports our core functions of furthering, supporting and promoting teaching and education services.  

If you contact us, we may also keep a record of that correspondence.

The recipients or categories of recipients of the personal data

Your personal data will not be disclosed to external organisations.

We may disclose personal data about you to the following third parties:

  • The Manchester Metropolitan Finance Department
  • The Manchester Metropolitan Faculty that you work with as a Collaborative Partner Tutor
  • The Manchester Metropolitan Academic Standards team

Data retention

Your personal data will only be retained for as long as it is necessary in accordance with the University’s Retention and Disposal Schedule. Specifically, we will retain your Recognised Tutor Status application (your Practice Journal) and correspondence for: 

Sub function

Record

Retention Period

Teaching Quality & Standards Management

Application Form &

E-mail correspondence

For duration of partnership plus five years

Your rights in respect of the processing

The GDPR provides data subjects with the following data subject rights:

  • The right to be informed – this privacy notice assists with fulfilling these obligations.
  • The right of access.
  • The right to rectification.
  • The right to erasure.
  • The right to restrict processing
  • The right to data portability
  • The right to object

Please note, that these rights apply in certain circumstances, for example according to the lawful basis utilised by the University. The right of access to personal information held about you exists in order to be aware of, and verify, the lawfulness of the processing. Please use the contact information below to exercise these rights.

Contacting us

For questions or concerns about this Privacy Notice, or our use of your personal information, please contact Richard Lighten, UTA Programme & Projects Administrator, Email: [email protected] in the first instance.

Our Data Protection Officer can also be contacted using [email protected], by calling 0161 247 3884 or in writing to: Data Protection Officer, Legal Services, All Saints Building, Manchester Metropolitan University, Manchester, M15 6BH.

Right to lodge a complaint with the supervisory authority

You have the right to lodge a complaint with the Information Commissioner’s Office (ICO) as the supervisory authority in respect of the processing of your personal data. We would encourage you to expend our internal complaints procedure through our initial contact and the University Data Protection Officer, prior to contacting the ICO. Please contact: [email protected] or telephone: 0303 123 1113. For any further contact information please see: https://ico.org.uk/global/contact-us/.

Updates to this privacy notice

We may update this privacy notice from time to time in response to changing legal, technical or business developments. When we update our privacy notice, we will take appropriate measures to inform you, consistent with the significance of the changes we make.