Privacy notice for Initial Teacher Training (ITT) bursary recipients

Who is collecting the data?

Throughout this notice, “University”, “we”, “our” and “us” refer to the Manchester Metropolitan University. We are a higher education institution offering teaching, education, research and all necessary services to support those who study with us. The University is the Controller in respect of the personal information we collect and hold about you.

The categories of information that we process

We collect personal data you provide to us in your application form when you apply for an Initial Teacher Training (ITT) Training Bursary or Scholarship award. This includes:

• Personal identifiers and contacts (including name, contact details date of birth and address)
• Characteristics (including gender)
• Information relating to your education and career (including Career status, Degree subject, Degree class and University)
• Information relating to your Scholarship (including correspondence from the relevant Professional Body)
• Payment information (including bank account details)
• Relevant information required to enable us to assess your eligibility against the criteria stated in the relevant funding manuals.
• ID document.

Purpose of the processing and legal basis for the processing

We collect and use your information to process your ITT Training Bursary or Scholarship award application and administer the scheme.  Such processing is necessary to take steps at your request prior to confirming any award and entering into a payment arrangement with you.

We will share your personal data, including your ID document, with The Department of Education (“DfE”) who may retain and use your information for the purposes of monitoring and assuring the ITT Bursary funding provided. The legal basis for the DfE processing this data is that such processing is necessary for the Department to perform a task in the public interest pursuant to Section 14 of the Education Act 2002.

Consent to certain processing activities: Not applicable

Who we share your information with

We will share the following information with the Department for Education (“DfE”) who is a joint controller of that data, with respect to their monitoring and assurance processes:

• Identification, e.g. driving licence or passport
• ITT subject, e.g. registration form or offer letter
• Withdrawal, e.g. withdrawal form, email correspondence or SLC change of circumstances form
• Degree classification, e.g. degree certificate or transcript
• Scholarship, e.g. copy of award correspondence from Professional Body
• Payments, e.g. transaction report or bank statements
• Completion, e.g. final course assessment or ratified board minutes.

This list is not exhaustive, and all evidence must be identifiable against the relevant trainee. The Department also reserve the right to ask for explanations of any variances while reviewing the submitted data and documents.

DfE’s Data Protection Officer can be contacted at:

• [email protected]
• Department for Education, Rivergate, Bristol BS1 6ED

When we share your data with DfE this is pursuant to a data sharing agreement between us. Under that agreement we are the point of contact for any queries or requests you have in respect of your data. The agreement sets out the purposes for which we and DfE may process and share your personal data (such purposes being as notified to you in this notice) and our agreement to cooperate to protect your personal data and deal with any requests you may have.

Retention periods

Your personal data will only be retained for as long as it is necessary in accordance with the University’s Retention and Disposal Schedule. Specifically, we will retain your ID document for a period of three years from the date of submission to satisfy DfE audit requirements. Your personal data relating to financial support, bursaries and student tuition fees of successful applicants will be retained until the termination of our relationship with you + 6 years.

International transfers

The data you provide will not be transferred outside the European Economic Area.

Your rights

Under data protection legislation, individuals have the right to request access to information about them that we hold. To make a request for your personal information, contact [email protected]

You also have the right to:

• object to processing of personal data that is likely to cause, or is causing, damage or distress
• prevent processing for the purpose of direct marketing
• object to decisions being taken by automated means
• in certain circumstances, have inaccurate personal data rectified, blocked, erased or destroyed; and
• a right to seek redress, either through the ICO, or through the courts.

Visit our data protection section for further information about data subject rights at the University.

Contact information

For further information about this privacy notice and our use of your personal data, please contact [email protected] in the first instance.

For further information about data protection at the University, complaints or requests to exercise your data subject rights, please our university data protection officer at [email protected].

Complaints

If you have a concern or complaint about the way we are collecting or using your personal data, you should raise your concern with us in the first instance or directly to the Information Commissioner’s Office.